ARTICLE I: NAME
The name of the organization shall be the New Richmond Lions SportsFoundation .
ARTICLE II: MISSION
The mission of the SportsFoundation is to support New Richmond athletics as an integral part of the educational mission of the New Richmond School System.
The SportsFoundation will assist New Richmond Schools by supporting New Richmond athletic activities and promoting excellence in education, values, leadership, physical fitness, discipline, sportsmanship, and equal opportunities for all.
ARTICLE III: MEMBERSHIP AND DUES
Section 1: Membership in this organization shall be open to any interested adult over eighteen (18) years of age who is not currently a full-time high school student.
Section 2: Only members in good standing of the organization shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions.
Section 3: Membership will be from July 1st through June 30th of the following school year.
ARTICLE IV: OFFICERS AND THEIR ELECTION
a. The Officers of this organization shall consist of a president, vice-president, recording secretary, and treasurer.
b. The Officers shall be elected at the May meeting. However, if there is but one (1) nominee for any elective position, it shall be in order to move that the secretary cast the elective ballot of the organization.
c. If a member wishes to be nominated, they must submit their name to the Nominating Committee by the April meeting.
d. The Membership shall elect the president, vice-president, recording secretary and treasurer prior to the June meeting.
e. Officers will serve two (2) year term. A Committee member may serve two full consecutive terms (two years).
f. A Nominating Committee shall be appointed by the President consisting of the Immediate Past President and at least three additional members selected by the Past President, or in his absence, by the President.
g. The Nominating Committee shall nominate (1) eligible person for each office to be filled and report its nominees at the April meeting. All current members shall receive a communication after the April meeting listings the Nominees and a short descriptive paragraph if the Nominees wish to publish their qualifications.
h. A vacancy occurring in the Advisory Committee shall be filled through appointment by the President for the unexpired term.
ARTICLE V: DUTIES OF ADVISORY COMMITTEE
Section 1: The President shall preside at all meetings of the organization and of the Advisory Committee and shall perform such other duties as may be prescribed in these bylaws. The President shall coordinate the work of the officers, and committees of the organization.
Section 2: The Vice-President shall act as an aid to the President and shall, perform the duties of the President in the absence or inability of that officer to act.
Section 3: The recording Secretary shall record the minutes of all meetings of the club and of the executive committee and shall perform such other duties as may be delegated to the position.
Section 4: The Treasurer shall have custody of all funds and securities of the organization, shall keep a full and accurate account of receipts and expenditures, and shall make disbursements in accordance with the approved budget as authorized by the organization or the advisory committee. The Treasurer shall present a financial statement at every meeting. The President, as well as the Treasurer, shall have signatures on file so either may sign checks. In case of the death of the Treasurer, his or her successor shall be authorized to receive from the executor of said deceased, all property belonging to the organization.
The Treasurer’s accounts shall be examined annually by an auditing committee of not less than three (3) members who, satisfied that the Treasurer’s annual report is correct., shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the President at least two (2) weeks before May meeting.
Section 5: The Advisory Committee, as defined by the Bylaws, shall have fiduciary responsibility for the New Richmond SportsFoundation.Decisions will be made by majority vote, within the guidelines of the Bylaws, at the regularly scheduled monthly meetings.
Section 6: The Advisory Committee shall transact all organizational business in the intervals between general meetings. The presence of three (3) members at an Advisory Committee meetings shall constitute a quorum.
ARTICLE VI: MEETINGS
Section 1: There shall be eleven (11) regularly scheduled meetings of the organization for the membership. Advisory Committee members shall meet as often as necessary to prepare for the once per month membership meeting and to conduct the business of the organization.
Section 2: The President or a majority vote of the Advisory Committee may call Special meetings.
Section 3: The Advisory Committee and Chairpersons shall make decisions by a majority vote during the regularly scheduled monthly meetings with one vote allotted to each established committee, cast by the chair or co-chairs. There must be at least five (5) voting members of the Advisory Committee and Chairpersons present to constitute a quorum.
Section 4: The privilege of holding office, introducing motions, and debating shall be limited to members in good standing.
ARTICLE VII: BUDGET
Section 1: Cash assets (including allowance for allocated funds) will always exceed $2,000.
Section 2: An annual budget will be created by the Advisory Committee each year. It will be presented to the membership by the June meeting preceding the school year by the President.
Section 3: Any expenditures exceeding $5,000 must be presented at a regularly scheduled meeting for discussion. A decision will not be made by the Advisory Committee until the following scheduled meeting.
Section 4: The President shall have authority to make unilateral decisions on expenditures of no more than $1,000.00, either singularly or in aggregate between regularly scheduled meetings. This aggregate amount may be increased in $1,000.00 increments for each month in which a meeting does not occur.
ARTICLE VIII: FISCAL YEAR
The fiscal year of the organization shall begin on July 1st and end on the following June 30th.
ARTICLE IV: AMENDMENTS
a. The bylaws may be amended at any general meeting of the organization by a two-thirds (2/3) vote of the Advisory Committee.
b. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote of voting members at a meeting of the organization. The requirements for adoption of the revised set of bylaws shall be the same as in the case of an amendment.
c. The bylaws should be reviewed in January every year for the first 3 years and then every 3 years thereafter. Any proposed revisions shall be submitted in January and then discussed. At the next meeting The Advisory Committee will discuss, vote on, and adopt the bylaws.